Request for County Records
The Freedom of Information and Protection of Privacy Act (the Act) promotes the general principles that public body information should be available to the public and personal information respecting individuals held by government should not be improperly disclosed.
The Act established a process by which an individual may request access to records held by Lanark County. A "record" by definition in the Act includes "books, documents, maps, drawings, photographs, letters, vouchers, papers, and any other thing on which information is recorded or stored by graphic, electronic, mechanical or other means, but does not include a computer program or any other mechanism that produces records". The Act also provides an appeal procedure involving an independent Information and Privacy Commissioner.
The general right of access to records is restricted by certain specified and limited exceptions. For example, an applicant will not get access to someone else's personal information without their permission or information which would harm third party business interests.
The majority of information held by Lanark County can be accessed through the normal release of information by front line staff, without using the Act. Examples of this include: answers to questions related to departmental operations, agendas, minutes, bylaws, property related information, publications, policies and procedures.
A formal request for recorded information is a formal process to access records that are not routinely available. Unlike routine requests, the formal request must be made in writing. The request should provide sufficient detail to assist staff in locating/retrieving the records.
Formal requests for records should be forwarded by mail to:
FOI (Freedom of Information) Coordinator
County Clerk's Department
Attn: Leslie Drynan, CMO
99 Christie Lake Road
Perth, ON K7H 3C6
Phone: 613-267-4200 ext. 1502
You should enclose a completed Freedom of Information Request Form.
To determine if a formal request is required, consult with the departmental staff directly or contact the FOI Coordinator.
The Act provides that the County may charge a fee for certain limited costs of providing applicants with records. If there are costs involved in processing a formal request, the applicant will be provided with a fee estimate before the application is fully processed.